Restoration Advisory Board (RAB)
Meeting Minutes

Minutes of the Fort Detrick
Restoration Advisory Board Meeting
July 21, 1998

  1. The meeting was convened at 7:50 p.m. following a RAB member tour of Area B on Tuesday, July 21, 1998 in Conference Room Three of the Goodloe E. Byron Building (810) at Fort Detrick.

    Members Present:

    • Charles W. Billups, Ph.D., Community Member
    • Mr. Larry Bohn, Frederick County Health Department , Community Member
    • Mr. Norman M. Covert, Command Historian, Fort Detrick, RAB Administrator
    • Michael J. Gresalfi, Ph.D., Community Member
    • Mr. Kelvin J. Kelkenberg, Community Member
    • Ms. Helen Miller-Scott, Community Member
    • Ms. Linda Robinson, Community Member
    • Lieutenant Colonel Alan Sheaffer, Command Advisor for Wellness and Environment,, Fort Detrick, Installation Co-chairman
    • Mr. Gerald P. Toomey, Community Co-chairman
    • Craig R. Toussaint, Ph.D., Community Member
    • Mr. Thomas Wade, Community Member
    • Mr. Douglas Warnock, Installation Restoration Manager, Fort Detrick

    Members Absent:

    • William R. Effland, Ph.D., Community Member
    • Colonel Albert E. Kinkead, Commander, Fort Detrick
    • Mr. Thomas P. Meyer, Project Manager, U.S. Army Corps of Engineers, Baltimore District (USACE)
    • Mr. Paul J. Offutt, Frederick County Health Department (Alternate), Community Member
    • Mr. Dennis Orenshaw, Project Officer, U.S. Environmental Protection Agency (USEPA)
    • Mr. Douglas T. Scarborough, Project Oversight, U.S. Army Environmental Center (USAEC)
  2. Lt. Col. Sheaffer opened the meeting with a review of the Fort Detrick Restoration Advisory Board (RAB) draft charter reflecting changes agreed upon at the last administrative meeting. Ms. Robinson pointed out some items on the charter she felt were unclear or incorrect. The board discussed and agreed the charter should retain a two-year term for the community co-chair, elected by a community membership majority, concurred by the installation commander, and renewable through a majority vote. Changes to the charter included: adding a line to stipulate community membership at between 10 to 15 members: RAB administrator will obtain feedback from membership regarding applications for membership from interested members of the community; community members unable to be present for voting of community co-chair can submit an absentee ballot prior to the election. Dr. Toussaint questioned the duties of the community co-chair and requested these duties be more clearly defined in the charter. At Dr. Gresalfi's suggestion, members agreed to add the duties of the co-chair are to include, but not be limited to, the role of facilitator, coordinator and conduit for two-way flow of information. Some typographical errors were also found and will be corrected on the revised charter.

  3. In continuing review of the charter, RAB members were reminded they can not speak for the RAB as a group, but can speak to the community at large as an individual member of the RAB. Lt. Col. Sheaffer reviewed the Army Guidelines stipulating the RAB's role is to let the Army know their concerns, and those of the community. Members were reminded the RAB's role is restricted to the remedial investigation of the source of contamination on and off-post. Members can only involve themselves in other aspects of environmental concerns at the installation to the extent of any other member of the community at large. Mr. Covert reminded the RAB the charter will evolve over time. The revised charter will be sent out to each RAB member for review prior to finalization.

  4. The meeting shifted to election of the community co-chair by community members of the RAB. Some questions arose about the community co-chairs' one-on-one involvement with the installation co-chair. Lt. Col. Sheaffer said he has occasional one-on-one contact with the co-chair on administrative matters. He also said he used to have pre-briefings for the media, during which the community co-chair was in attendance, but that he has discontinued this practice because the media often then contacted RAB members to get their input, when they had not yet been given information by the installation. Mr. Wade pointed out this has happened to him on several occasions, and that he has referred them back to Mr. Covert. The question of training for the community co-chair arose, and Mr. Toomey stated he had not received training as such, but had attended a DoD two-day seminar on "what a RAB is" when the RAB was first formed.

  5. Mr. Kipp added there will be a final survey in this area, and longitude and latitude can be performed if required. Mr. Meyer said there are so many borings in Area B that if this procedure does not work at the Robinson Spring, they will have to do wells. They are hoping to intercept contamination before it reaches the Spring. Mr. Kipp said that, based on 22-23 days recovery time recorded in the dye trace study, the ground water is moving swiftly. He feels this is a multiple flow system with conduits in the upper part. It was added that technical information could help to determine where to put a pump and treat recovery well. Mr. Fairbank, MDE, added a pump and treat should be as close as possible to the source.

  6. The consensus of the board was the two members vying for the community co-chair slot, incumbent Gerald Toomey and community member Craig Toussaint, should have the opportunity to present their issues prior to the election. Members had been given ballots and asked to sign a "received ballot" sheet when the meeting began. They were asked to write their choice, fold the "secret ballot," and return it to the RAB administrator.

  7. Mr. Toussaint presented his platform by saying he felt Mr. Toomey had done an excellent, pro-active job as community co-chair, but he believed it would be in the best interest of the RAB to have a new representative after Mr. Toomey's five-year tenure. He stated his concern that the co-chair should be responsible for involving the entire RAB in discussions and meetings with elected officials, not excluding certain members as he feels has happened in the past. He vowed that if elected community co-chair he would work hard to involve all community members in any proceedings. He feels his past and current experience, professionally and as a member of the Frederick community, puts him in a position of being highly qualified to represent the RAB as community co-chair. He added he feels all community members should be willing to "share the burden" of being co-chair; he reminded the RAB although the position is an honor, it is not a glorified role. He envisions the role of co-chair as becoming more involved with the public through local outreach.

  8. Mr. Toomey's platform was that he feels he has tried to speak for the entire RAB in reaching out to the community with open letters, editorials, contacting political representatives, and attempting to instill interest in the community to attend meetings and/or apply for membership to the RAB. He said he believes any one of the current RAB members could handle the position, particularly after having read the community member thumbnail sketches. He would like to see these bios added to the internet. He said he feels he has done a good job and would like the opportunity to continue in his co-chair role for one more term.

  9. Mr. Covert and Ms. Krauss did a count of the ballots submitted and announced the winner as Gerald Toomey, by one vote. Dr. Toussaint congratulated Mr. Toomey and added he looks forward to working with him in his new term.

  10. Mr. Kelkenberg questioned how long the RAB would be needed. Mr. Warnock and Lt. Col. Sheaffer said at least another two to three years, and possibly three to five depending on results of the feasibility study and how funding is received. It was added that regardless, monitoring will continue until 2020.

  11. Mr. Warnock said we might have a draft FS for Area A with technical information, USGS study, flow measurements, etc., before September. When that document becomes available, the RAB will be notified in case they want to arrange to look it over. Only one copy will be available, so it will have to be passed along. The executive summary and table of contents will be sent to each member prior to the next meeting.

  12. Lt. Col. Sheaffer said he would be glad to fill in anyone who missed the June 11, 1998 meeting where Ms. Dominique Edwards briefed the RAB on funding and the USGS presented information on their study in the event the minutes from that meeting leave some questions unanswered.

  13. The RAB agreed to hold the next technical RAB meeting on Thursday, September 17, 1998 at 7:30 p.m.

  14. The meeting was adjourned at 8:55 p.m.

signed
Alan Sheaffer
Lieutenant Colonel, U.S. Army
Co-Chairman

Signed
approved
Albert E.Kinkead
Colonel, U.S. Army
Commander

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